Student Activities Guidelines

 

Accommodations for physical disabilities

Student Activities follows the Radford University policy which states:

Radford University does not discriminate on the basis of disability and is committed to providing accessibility to its programs, services and activities for qualified individuals with disabilities. Efforts to ensure equal opportunity and reasonable accommodations for qualified individuals with disabilities are based on the Rehabilitation Act of 1973 and Americans with Disabilities Act.

Individuals with disabilities needing accommodations to use the facilities or participate in programs, services, and activities offered by the department of student activities should call the Bonnie Information Office (540) 831-5420 or the department of student activities (540) 831-5332. Inquiries regarding the University’s policy may be directed to the director of human resources/eo at 704 Clement Street,
(540) 831-5421, TDD (540) 831-5128.

 

After Hours Facility Usage-Ongoing Basis

Clubs/organizations wanting to remain in Hurlburt Student Center or Heth Hall after regular building hours on an ongoing basis should submit a written request to the office of the Department of Student Activities stating the purpose for the after hour facility usage.

The request should be submitted at the start of each semester. The request should include a list of club/organization executive members and their titles, phone numbers, and email addresses.

Any club/organization member using the facility after regular hours must be accompanied by one other person. At least one executive committee member must be present at all times.

All club/organization members must have a valid RU I.D. with them at all times.

Clubs/organizations must stay in their designated work areas. Visiting restrooms and vending areas are allowed.

Upon leaving the facility it will be the responsibility of the club/organization members to secure their designated area; close windows, lights, equipment must be turned off and doors locked.

The club/organization is responsible for securing the main entrance doors after exiting the building.

After Hours Facility Usage-One Time Request

Clubs/organizations with one time requests for after hours usage of the Hurlburt Student Center or Heth Hall, should submit a written request to the Department of Student Activities, stating the purpose for the afterhours usage.

The request should be submitted 24 hours prior to the proposed after hours usage. The same rules and regulations apply for one time requests as for ongoing requests.

 

Allocation of Office Space

Office space allocations for recognized student clubs and organizations will be assigned on a semi-permanent basis by the Department of Student Activities.

Preference will be given to the following organizations: SGA, R-SPaCE, Greek Life, Executive Councils and Student Media Organizations.

Other recognized clubs and organizations may request office space in the student center on a limited, temporary basis. The request should be in writing to the department of student activities to determine if space will be allocated on the basis of necessity and availability.

 

Banners

Banners may be posted in the Bonnie Hurlburt Student Center dining area at the following locations:

In front of the screen on the stage

·         Banner must be taped to the front of the screen and tape residue must be removed after use.

The small wall section above the entrance into the dining area

·         The banner size is limited to 2’x6’ in this area. 

 

Cancellation/Changes

Please notify the event planning office of any room/space reservation cancellation, as soon as possible. A minimum of 48 hours is required for cancellation notices. Failure to comply could result in loss of reservation privileges.

 

 

Candle Use

Candles are not permitted in campus facilities; this includes both burning and non-burning candles. Battery operated candles are permitted. For more information, call the Event Planning Office at (540) 831-5420 or the Fire Safety Office at (540) 831-7792.

 

Equipment (i.e. furniture, electronic equipment)

Equipment reservations should be made when reserving space. Equipment must remain in designated meeting/office and lounge space. Equipment will not be loaned for use outside the department or at other campus facilities. Equipment care is the responsibility of the reserving party. Damaged equipment may be assessed to the reserving party. Equipment for use outside the department of student activities facilities may be reserved through facilities management for a fee, (540) 831-7800.

No amplified sound is allowed earlier than 5 p.m., during outdoor events, without prior approval from the Department of Student Activities.

 

Event Decorating Policy

  • Flammable liquids are prohibited. (i.e. oil lanterns, spray paint)
  • Helium tanks are permitted but must be stored in a secure location. Stored tanks must be secured in a manner that insures it remains in an upright position.
  • Decorations may not hang from ceilings or light fixtures.
  • Windows and doorways must remain free of materials/decorations.
  • Windows cannot be blocked or covered without approval from the Office of the Director of Student Activities.
  • Smoke detectors and Exit signs must remain free of material/decorations.
  • Heating units may not be blocked, covered or decorated.
  • All surfaces, to include doors and walls, are limited to 10% coverage.
  • No tacks, nails or screws of any kind can be utilized.
  • No duct, packing, scotch or electrical tape can be utilized.
  • No dried vegetation may be used (includes hay, bamboo, dead trees, straw, leaves, etc.).
  • Live potted plants and artificial plants are permitted.
  • Small strand lights are permitted.
  • Light strands utilized as an extension cord is prohibited.
  • One hundred lights are the allowable limit. LED lights are recommended.
  • The "UL" tag must remain attached to the cord.
  • Lights atop other materials/decorations are prohibited.
  • Confetti and/or glitter are prohibited.
  • Exit pathways must be four feet wide must remain clear.

 

Facility Rates

Heth Halls Rooms Rental Rate
Room 014 $150
Room 016 $75
Room 018 $55
Room 019 $55
Room 022 $75
Room 023 (break room) $55
Room 025 (lounge area) $55
Room 028 (lobby) $55
Room 043 $150
Room 044 $55
Room 045 $55
Room 103 $55
Room 220 $55
Room 239 $55
Room 243 $55
Hurlburt Student Center Rooms Rental Rate
Auditorium $400
Combo room (248, 249, and 250) $165
Room 248 $55
Room 249 $55
Room 250 $55
Conference room 210 $55
Conference room 229 $55
Game room (bowling area or game room only) $75
Game room (bowling and billards) $125
Dining area stage $70
Lobby (per table space) $55
Plaza (per table space) $55
Preston Hall Room Rental Rate
Bondurant Auditorium $1200

 

Miscellaneous Fees

The rental rate does not include the removal or cleaning of unnecessary debris and/or repairing damages.

The following rates will be billed separately or as needed:

  • Security
  • Labor - (billed on all hours beyond normal hours of operation)
  • Sales tax - 5.3 percent sales tax will be added to all labor, room and equipment rentals.

 

 

Food/Catering

Radford University Dining Services is the exclusive caterer for Radford University. Dining services reserves the right to decline any food service requests. Requests for waivers to use off campus food vendors may be made to Radford University Dining Services. Food purchases under $150 are not subject to a waiver. Room set-ups should reflect catering needs when reserving space. It is the responsibility of the club or organization to make arrangements with Radford University Dining Services. For more information call Dining Services at (540) 831-5477.

 

 

Identification Cards

Members of the university community must carry and display or leave, upon request, a valid Radford University identification card while on the premises of facilities managed by the department of student activities.

Non university, affiliated persons, utilizing the department of student activities facilities, must present, upon request, some type of valid, photo identification. Failure to comply with this regulation could result in immediate removal from the facility.

 

 

Inclement Weather Guidelines

The inclement weather guideline is enacted with a priority on student employee and professional staff safety; as well as the safety of the Radford University community.  The following are guidelines and may be adjusted at the discretion of university officials in the event of inclement weather.

 Facilities and Reservations

For information relating to hours of operations during weather events patrons can call 831-5420 for hours of operation.

All reservations scheduled in the department of student activities facilities will be considered “cancelled” when the university closes due to inclement weather.

It is the responsibility of the sponsoring organization to contact the event planning office if an event scheduled during an inclement weather closing is not cancelled.  The staff will make every effort to accommodate the request; however, it is not a guarantee and the event may have to continue with a reduced staff.

If the university is operating under a closure; the Department of Student Activities will work to have the Hurlburt Student Center open from 12N-5pm. Other student activities facilities will remain closed.  If the student center operations staff determines it is safe to open before 12N or after 5pm; the staff will render a decision on a “weather event” basis.

If the university is operating on a late opening schedule; the Hurlburt Student Center and Heth Hall will open at the time the university opens; and will return to normal operating hours.

If the university is operating on an early closing schedule, reservations will be cancelled, and Heth Hall will close when the university closes.  Hurlburt Student Center operating hours will be determined by the severity of the weather event.

If an inclement weather event occurs outside of normal university operating hours, (i.e. weekdays after 7pm or weekends), operating hours will be determined by the weather event however; the following schedule will be the norm:

        Weekdays after 7pm:  

Heth Hall:   the facility will close at the conclusion of the last reservation.

Hurlburt Student Center:  if possible, the Hurlburt Student Center will remain open  under its normal operating hours; if dining services deems it necessary to close early the facility will close within a half hour of that announced closing time.

Weekends:

Heth Hall:  the facility will be closed unless scheduled reservations/events  are not cancelled.

Hurlburt Student Center:  the facility will open but with reduced hours and in conjunction with Bonnie Food Court hours of operation. 

If an event is not cancelled during a weather event staffing could be reduced with minimal coverage. 

Key Check-Out for Organizational Offices/Hurlburt Student Center

The student requesting the key must provide the Hurlburt information office desk attendant with a valid photo I.D. The student must be identified as, “eligible”, through an official organization roster. The student photo I.D. will be retrieved by the desk attendant, and a key will be issued. The photo I.D. will be returned upon key return. Costs associated with the loss or damage of a key, may be assessed to an individual or an organization.

 

Laptop Computer Check-out

Laptops may be checked out for use from the Hurlburt Information Office.  A “Policy Acknowledgement” log, available at the Hurlburt Information Office, must be signed at the time of the computer check out. A valid Radford University identification card must be held at the information office during computer utilization. Laptop computers must remain within Hurlburt Student Center. Replacing or repairing computers that become lost, stolen or damaged during utilization, will be the responsibility of the person who reserved the computer.

 

 

Liability

The department of student activities is not responsible for ANY damage, loss or theft. This includes, but is not limited to, personal items, vendor sale items, or display items.

 

 

Lost and Found Service

The all campus lost and found service is located at the information office in the Hurlburt Student Center. To claim an item, the owner must provide picture identification and a description of the item. Lost items will remain secure with the service until the end of the semester in which the lost item was registered. Summer session items will remain secure with the service until the end of Summer Session III.

 

Major Events

1.      A major event can be sponsored by any Radford University registered club/organization that is in good standing with the university or a university department.

2.      Major events may be determined by; but are not limited to:

·         Events that are open to the entire campus community, as well as the general public.

·         Events involving a large number of attendees.  

·         Events requiring private security.

·         Events that require the review and approval of contracts.

·         Events where prior problems or concerns have arisen.

·         Examples of major events are concerts, dances, large outdoor events)

3.      Determination of and final approval of any major event sponsored by a student club or organization/department rests with the Department of Student Activities administration.

4.      A sponsoring student club or organization/department must meet with the Event Planning Manager; not less than four weeks in advance of the anticipated major event.  The Event Planning Manager will review a checklist of items associated with sponsorship of an event.  The Event Planning Manager will provide direction and guidance to the student club or organization/department as it relates to meeting those requirements.

5.      The following guidelines apply to all university facilities that are available to host major events.  Including, but not limited to, Hurlburt Student Center, Heth Hall, Student Recreation and Wellness, Muse Banquet Room, Peters Gym and Ken Bondurant Auditorium.  If facility specific regulations are associated with the aforementioned spaces; those regulations will not supersede guidelines but should be considered additions to guidelines.  

6.      The number of participants who can attend a major event will be determined by the safe occupancy maximum for the venue and related security/safety concerns.  Event sponsors must adhere to posted occupancy maximums.

7.      A major event will conclude no later than 1:30am without prior approval from the appropriate university designee; extensions will not be considered in some university venues.  

8.      An estimated attendance for the event must be determined by the student club or organization/department.  The estimation should be relayed to the Event Planning Manager when scheduling the major event.

9.      The student club or organization/department’s staff/faculty advisor or a professional staff member must be present for the event in its entirety.  The event will be terminated if the advisor or professional staff member is not present, all charges associated with the event will be charged to the sponsoring student club or organization/department.

10.  Radford University Police, in conjunction with the Department of Student Activities, will determine, (on an event basis), the number of personnel and type of security measures, (including metal detection, pat downs etc.), necessary to insure safety at a major activity. If additional security measures are required, the Event Planning Office will notify the club/organization or department prior to the major event as to the security requirements.

11.  Radford University Police, in conjunction with the Department of Student Activities, reserve the right to conclude any major event if deemed appropriate due to safety concerns; or is in the best interest of Radford University and event participants.

12.  The cost for Radford University police (RUPD) to provide security at a student club or organization major event will be incurred by the Student Finance Council. The cost for private security will be the responsibility of the student club or organization.  Departments are responsible for the funding of both RU Police and private security

13.  At the conclusion of the event, the student club or organization/department will be responsible for clearing the venue with assistance from Radford University Police and facility staff.

14.  Student club or organization/department members will be required to wear identification, approved by the Department of Student Activities, that identifies them as the event sponsor.

15.  Student club or organization/department will be charged overtime for labor when the major events surpasses the scheduled venue hours without prior approval for the extension.

16.  Alcohol is not permitted, in any form, at major activities where students are in attendance.

17.  Radford University posting policies should be adhered when advertising a major activity.

18.  Violations of these guidelines could result in the loss of university privileges or university disciplinary action.

19.  The Department of Student Activities designee reserves the right to make exceptions to all or any part of the above guidelines.

 

Online Calendar of Events

Club, organization and department events that are open to the university community and reserved through the event planning office will be included in the calendar of events. Contact the event planning office at (540) 831-5420, to post an open event that is not scheduled through the event planning office.

 

Public Viewing of Movies

It is against federal law and university policies for organizations to show any kind of movie or documentary without following proper licensing procedures.

Department of Student Activities

Space Reservation Guidelines

These guidelines pertain to requests to reserve space by student clubs and organizations, campus departments, and non-university groups that are eligible for scheduling through the Department of Student Activities Information and Event Planning Office and the Ken Bondurant Auditorium Reservations Office..  These spaces include:  Heth Hall and Lawn, Hurlburt Student Center and Plaza, Ken Bondurant Auditorium, Covington Performance Hall and Foyer, Muse Banquet Room, Moffett Lawn/Field, Cook 107 (after scheduled academic times).

Scheduling Activities/Reserving Space on Campus

Definitions

For the purpose of space reservations, the following definitions will apply:

·         Reservation Request:  A request to reserve space for a specific date, time and facility for an activity or event.

·         Tentative Hold:  A reservation request that has been submitted, but has not been accepted and confirmed due to a lack of necessary information needed to complete and confirm the reservation.  A hold will remain in place until 3 weeks in advance of the requested date or until another reservation request is submitted for the same date, time and facility.  In such cases, the original group will be given one week to confirm or release the date.

·         Confirmed Reservation:  A reservation request that has been submitted with the necessary information (see reserving facilities below), and is confirmed in writing by the Information and Event Planning office via e-mail sent to the person who submitted the reservation request.

·         Ticketed Events: Events that require the purchase of  tickets that are sponsored by university funded student organizations and departments; are required to use the official ticket service offered by the Information and Event Planning Office/Bondurant Reservations Office.  All proceeds from ticket sells must be deposited into a university account.

Reservation Priorities

The following priorities apply to groups requesting to reserve space administered by the Information and Event Planning office/Bondurant Reservations Office.

An announcement for the Priority Scheduling Dates will be posted on the RU Involved website the third Tuesday in March and sent out as a message to all registered student organizations via RU Involved.

Reservation requests must be submitted on or after the established dates for respective groups noted below.  No reservation requests will be accepted prior to the established dates.

Priority Scheduling Requests

1.      Senior Administration       

o    President and Vice President sponsored events

o    Campus-wide and major events authorized by Senior Administration

2.       Enrollment-Related or Campus Wide Events (to include but is not limited to Admissions Open Houses, Quest, Highlander Days, Freshman Move-In, Family Weekend, Alumni Weekend, Highlander Festival, University Performance Series, CDI Program Series, BE S.E.E.N. Weeks, McGlothlin Awards, History Day, Martin Luther King Celebration, Student Awards Ceremony and similar, major campus-wide events)

1.       Student Organizations Responsible for Campus Wide Programming  and who are fully funded by the Student Finance Committee.

o    Student Government Association

o    R-SPaCE

o    DAP Board

o    BSA

o    ISAC

o    Student Media

o    AEC

o    Peer Health Educators

1.       Registered Student Clubs and Organizations

1.       Greater campus community, (academic affairs, business affairs, student affairs)

Priority Scheduling Request Periods

The first date that requests for reservations can be received are outlined below for each priority group as noted above.

1.       Open scheduling

·         Senior Administration, Enrollment-Related or Campus Wide Events.  

·         Student Organizations fully funded by the Student Finance Committee

2.       Registered Student Clubs and Organizations

·         For Fall semester:  First Tuesday in April.

·         For Spring semester:  First Tuesday in November

3.       Greater Campus Community (academic affairs, business affairs, student affairs)

·         For Fall Semester:  Second Tuesday in April.

·         For Spring Semester:  Second Tuesday in  November

4.       Conference services reservations will be determined on an event basis. 

Reserving Facilities/Spaces

University Affiliated Organizations/Departments

For reservations contact the Event Planning Office located on the first floor of the Hurlburt Student Center between the hours of  9 a.m. to 4 p.m., Monday – Friday or to reserve Bondurant Auditorium call 831-5908.  The following information is necessary to schedule an activity:

Event title  

Event time/beginning and ending    

Type of activity  

Estimated Attendance

Room set up (i.e. rows of chairs, lecture, theatre, dinner, etc.)   

Equipment (i.e. smart box, lap top, podium, microphone)

The majority of meeting spaces have a standard arrangement of furniture. Upon completion of the scheduled activity, the reserved space should be clear of trash and should reflect the room’s appearance at the opening of the event. If a non-standard furniture arrangement is preferred, a request may be made through the Event Planning Office/Bondurant Reservations Office. Spaces will be reserved based on customers’ needs. No fee will apply.

Facilities will not be available for reservations during the following times and are subject to change at the discretion of university officials.  Go to the university academic calendar at www.radford.edu/academiccalendar to determine annual dates:

Winter Break 

Memorial Day

July 4th

At venues where poor lighting is a safety issue events will not be approved to continue after dusk without sufficient portable lighting approved by Radford University's Safety Office. Venues include, but are not limited to; Heth Lawn/plazas, Muse Lawn, Moffett Quad)

Non-University Affiliated Organizations/Groups:

For reservations contact Conference Services at 831-5800.

For more information relating to Social Functions, Major Events and other Department of Student Activities guidelines go to:

 www.radford.edu/content/student-activities/home/reservations/activities-policies.html

 

 

Security

Radford University Police Officers will be required to provide security at specific events. Metal detection will be required at specific events. Private security will be required when the use of metal detection is necessary. The Student Finance Council will cover security costs for Radford University Police. The event sponsor is responsible for any fees associated with the cost of private security. The Club Programming Committee can approve funding for private security when appropriate.

 

Guidelines for Social Events and Functions

1.      A social event or function will be defined as any activity that encourages or enhances social interaction.  It may involve, but is not limited to, music for dancing, music for listening or gaming.

2.      The following guidelines apply to all university facilities that are available to host social events or functions.  Including, but not limited to, Hurlburt Student Center, Heth Hall, Student Recreation and Wellness, Muse Banquet Room, Peters Gym and Ken Bondurant Auditorium.  If facility specific regulations are associated with the aforementioned spaces; those regulations will not supersede guidelines but should be considered additions to  guidelines.   

3.      A social event or function can be sponsored by any Radford University registered student club/organization that is in good standing with the university or a university department.

4.      The student club/organization/department sponsoring the social event or function is responsible for managing the event.

5.      A social event or function will conclude no later than 1:30am without prior approval from the appropriate university designee; and will not be considered in some university venues.  

6.      The number of participants who can attend a social event or function will be determined by the safe occupancy maximum for the venue and for security/safety concerns.  Event sponsors must adhere to posted occupancy maximums.

7.      An estimated attendance for the event must be determined by the student club/organization/department.  The estimation should be relayed to the Event Planning Manager when scheduling a social event or function.

8.      Attendance at social events or functions is restricted to Radford University students their guests, RU faculty/staff and their dependents.  A valid Radford University I.D. must be presented to gain entrance to a social event or function.

9.      RU students, faculty and staff are eligible to bring up to 2 guests to a social event or function.  Guests must present a valid photo I.D. to gain admittance; and the sponsoring Radford University student or faculty/staff will be held accountable for the behavior of their guests. Guests must sign in and identify the RU affiliated sponsor.  The student club organization/department must maintain sign in sheets for guests and insure compliance with guest regulations.

10.  The student club/organization/department’s staff/faculty advisor or a professional staff member must be present for the event in its entirety.  The event will be cancelled if the advisor or professional staff member is not present and all charges associated with the event will be charged to the student club or organization/department.

11.  Radford University Police, in conjunction with the Department of Student Activities, will determine, on an event basis, the number of personnel and type of security measures (including private security for metal detection, pat downs, etc.) necessary to insure safety at a social event or function. If additional security measures are required, the Event Planning Office will notify the student club/organization or department prior to the major activity as to the security requirements.

12.  Radford University Police, in conjunction with the Department of Student Activities, reserve the right to conclude any social event or function if deemed appropriate due to safety concerns; or is in the best interest of Radford University and event participants.

13.  The cost for Radford University police (RUPD) to provide security at a student club or organization social event or function will be incurred by the Student Finance Council. The cost for private security will be the responsibility of the student club or organization.  Departments are responsible for the funding of both RU Police and private security.

14.  At the conclusion of the event, the student club or organization/department will be responsible for clearing the venue with assistance from Radford University Police and facility staff.

15.  Student club or organization/department members will be required to wear a badge identifying them as “sponsor” that will be provided by the Department of Student Activities.

16.  Student club or organization/departments will be charged overtime for labor when the event surpasses the scheduled venue hours without prior approval for extended activity.

17.  Alcohol is not permitted, in any form, at campus events where students are in attendance.

18.  Radford University posting policies should be adhered when advertising a social function or event.

19.  Violations of these guidelines could result in the loss of university privileges.

20.  The Department of Student Activities designee reserves the right to make exceptions to all or any part of the above guidelines.

 

Smoking

Department of Student Activities facilities; (Bonnie Hurlburt Student Center, Heth Hall and Ken Bondurant Auditorium in Preston Hall) are smoke free facilities. 

Smoking is to include any type of lighted or heated tobacco product as well as smoking substances that are not tobacco.  This includes hookahs, vaporizers, and electronic smoking devices or instruments.

Smoking is permitted 25 feet from facilities.

 

 

Solicitation

See Free Expression Policy

 

Sound Amplification

1.       Due to the close proximity to campus residence halls and academic spaces; sound amplification may not be used at tables or table spaces reserved through the Event Planning Office.   Areas include but are not limited to the Hurlburt and Heth plazas, Heth and Muse lawns and Moffett Field.   Sound amplification will not be allowed at tables reserved in the Hurlburt Student Center/lobby.  The guideline applies to both university affiliated and non- university affiliated organizations, departments and groups.   Laptops and cell phones can be utilized for music; but sound level should not travel beyond the perimeter of the table.

2.       Sound amplification will be allowed on the following days and at the following times; and are based on residence halls quiet hours and academic class schedules.    Sound amplification cannot disrupt university business.  The guidelines apply to all Bonnie Student  Center facilities, both indoor and outdoor venues; excluding Ken Bondurant Auditorium and the Bonnie Student Center Auditorium and Dining Stage.    

Sound amplification will be allowed:

Monday-Thursday      5pm-8pm

Sunday                      9am-8pm

Saturday                    9am-12M

Friday                        5pm-12M

The university reserves the right to specify where and when such amplification equipment may be used and the appropriate level of amplification.

Sound amplification may be used for President and Vice President sponsored events;  and campus wide  or major events authorized by senior administration.  (i.e. Veterans Day program on Hurlburt Student Center plaza, RU Ready Bash, Move-in Weekend, Relay for Life).  Other exceptions may be made on a limited basis.

Any event sponsor utilizing sound amplification must adhere to university noise guidelines/policies.

· University noise guidelines and policies

Residential Life 

RH 17     Quiet hours

RH18      Quiet hours at other mandated hours

RH19     Quiet hours for courtesy

 

Standards of conduct Honor Pledge

Policy SA-ST-1300     Disruptive conduct/Interference

Table Reservations, Hurlburt Student Center Plaza and Lobby

NON-UNIVERSITY AFFILIATED, TABLE SPACE RESERVATIONS

Space reservations must be made forty eight (48) hours in advance through the Hurlburt Event Planning Office.

Two, (2), six (6) foot tables and two (2) chairs will be the maximum table reservation.

Representatives must remain within the perimeter of the table.

Tables must remain in assigned space.

Tables may not be located under the Hurlburt Student Center over hang.

Department of Student Activities equipment is not available for reservation for use at tables.

No sound amplification is allowed. 

Music can be played on laptops; but without additional speakers. 

Noise levels should not be audible beyond the perimeters of the table. 

A fifty-two dollar and fifty cents, ($52.50) per day, per table, fee will apply.

UNIVERSITY AFFILIATED, TABLE SPACE RESERVATIONS

Any recognized club/organization and university department will be eligible to reserve space.

Space reservations must be made forty eight (48) hours in advance through the Hurlburt Event Planning Office.

One, (1), six (6) foot table and two (2) chairs will be the maximum table reservation.

Representatives must remain within the perimeter of the table.

Tables must remain in assigned space.

Tables may not be located under the Hurlburt Student Center over hang.

Department of Student Activities equipment is not available for reservation for use at tables.

No sound amplification is allowed. 

Music can be played on laptops; but without additional speakers. 

Noise levels should not be audible beyond the perimeters of the table.   

Table Reservation, Heth Hall Plaza

NON-UNIVERSITY AFFILIATED,TABLE SPACE RESERVATIONS

Space reservations must be made 48 hours in advance through the Event Planning Office.

A PP25, Facilities Management work order, must be completed at the time of the reservation.

A $25 delivery fee will apply.

Two, six foot tables and two chairs will be the maximum table reservation.

A $52.50 per day, per table, fee will apply.

Representatives must remain within the perimeter of the table.

Tables must remain in assigned space.

Department of Student Activities equipment is not available for reservation for use at tables.

No sound amplification is allowed. 

Music can be played on laptops; but without additional speakers. 

Noise levels should not be audible beyond the perimeters of the table.   

University affiliated, table space reservations

Any recognized club/organization and university department will be eligible to reserve space.

Space reservations must be made 48 hours in advance through the Event Planning Office.

A PP25, Facilities Management work order, must be completed at the time of the reservation.

A $25 delivery fee will apply at the time of the reservation.

One, (1), six (6) foot table and two (2) chairs will be the maximum allowed.

Tables and chairs must be reserved through facilities management.

In the event of rain, the side porches located on the front of Heth Hall will be available for use.

Representatives must remain within the perimeter of the table.

Tables must remain in assigned space.

Department of Student Activities equipment is not available for reservation or use at tables.

No sound amplification is allowed. 

Music can be played on laptops; but without additional speakers. 

Noise levels should not be audible beyond the perimeters of the table.   

 

Vending

Monies lost in vending machines may be recuperated at the Hurlburt information office. Problems related to vending machines may be reported to the Hurlburt information office.