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E-Verify

E-Verify is an online system that verifies employment eligibility based on immigration status for all new hires.  E-Verify is operated by the U.S. Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). It compares information from an employee’s I-9 form to data from DHS and SSA records.

Additional E-Verify information:

  • E-Verify supplements the I-9 (it does not replace it).
  • E-Verify cases are automatically submitted only after newly-hired employees complete the I-9 within I-9 Advantage and provide valid supporting documentation.
  • If E-Verify cannot instantly verify the employee’s work authorization, the employer or employee may have to take action.

e-Verify

Possible E-Verify Results

Employment Authorized - All information has passed the E-Verify process and the E-Verify case is closed.

SSA Further Action Notice - The information on the employee’s I-9 did not match the information on file at the Social Security Administration. This does not mean that the employee is unauthorized to work.  The E-Verify case remains open until resolved. 

Common causes for this result:

  • Citizenship or immigration status was not updated with SSA
  • A name change was not reported to SSA
  • Name, Social Security number, or date of birth is incorrect in SSA records
  • SSA record contains another type of mismatch
  • Information was not entered correctly by the employer
  • Information was not entered correctly on the I-9
  • Name, A number, and/or I-94 number does not match with date in DHS records
  • U.S. passport or passport card, driver’s license, or state ID card information could not be verified
  • Information was not updated in the employee’s DHS records
  • Citizenship or immigration status changed
  • The record contains another type of error
  • Information was not entered correctly by the employer
  • Photo Matching: The employee used a U.S. passport, permanent resident card (I-551), or Employment Authorization Document card (I-766, Employment Authorized card). The photo on the document must match the photo that is in the E-Verify database.

DHS Further Action Notice - The Department of Homeland Security could not verify employment eligibility. This does not mean that the employee is unauthorized to work.  The E-Verify case remains open until resolved. 

Common causes for this result:

  • Name, Alien Registration Number (A-Number), Form I-94 (Arrival-Departure Record) number, and/or foreign passport number are incorrect in DHS records.
  • U.S. passport, passport card, driver’s license, foreign passport, or state ID card information could not be verified.
  • Information was not updated in DHS records.
  • Citizenship or immigration status changed.
  • The record contains another type of error.
  • The employer did not enter your information correctly.

Human Resources will work with the employee to handle any result other than “Employment Authorized.”

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